1. LAMINAZIONE SOTTILE GROUP & SUPPLIERS
Laminazione Sottile Group, of which Italcoat and IPS Industrial Packaging Solution are part, is continuously looking for Partners with which to establish solid and long-lasting relationships, according with the standards to which our Group is oriented. Suppliers are selected on the basis of the quality and competitiveness of the products/services offered and on the basis of sharing our social, ethical and environmental principles.
2. SUPPLIER REGISTER
All suppliers, both consolidated and potential one, will be required to register in our Supplier Register, which has been implemented on the new ARIBA platform in 2024.
Registration with the Supplier Register will streamline the exchange of information between the supplier and Laminazione Sottile Group and will be the only means to register the supplier’s data and enable qualification. Specifically, it will be necessary to follow the Onboarding, Registration, and Qualification process, as detailed in the attached manual.
The main phases are as follows:
- Registration Request (Onboarding): complete the questionnaire available at the following link
- Registration: fill out specific questionnaires regarding company information
- Qualification: Attach the required certificates for the qualification
PLEASE NOTE: The qualification will be valid for three years, after which it must be renewed - Order Confirmation: after qualification, proceed with confirming orders on the ARIBA portal using the registered email address or by creating a new account.
After each phase, it will be necessary to receive approval from the Laminazione Sottile Group to proceed to the next phase.
Attached you will find the explanatory manual with all the detailed information regarding the questionnaires and the registration and qualification process, while at the next section there is the manual outlining the order confirmation process.
For support, contact the email address portale-acquisti@laminazionesottile.com
3. PURCHASE ORDERS CONFIRMATION
Purchase Orders and Contracts issued by our Group companies must be managed in the specific reserved area of the ARIBA Portal, intended for the acceptance and management of purchase documents (Order Portal).
The management of purchasing documents through the Order Portal allows you to improve the speed and security of transactions with our Group.
Access to the Order Portal must be carried out by following the attached instructions.
4. BILLING AND PAYMENTS
4.1 IBAN CODE
At the start of the supply relationship, all economic operators are required to communicate their IBAN code and attach a copy of the identity document of the legal representative in the appropriate section of our Supplier Register. The same procedure must also be followed to report any changes to the IBAN and it is valid for both Italian and foreign suppliers. In the absence of even one of the requested indications, it will not be possible to proceed with the settlement of the invoices or the payments will continue to be made on the IBANs present in our registry.
PLEASE NOTE: Until the Supplier Register will be active, the communication of this information must take place by sending the attached form, duly completed together with the identity document of the Legal Representative, to one of the following pec addresses:
amministrazione@pec.laminazionesottile.it
amministrazione@pec.contital.it
amministrazione@pec.italcoat.it
amministrazione@pec.ips-lsg.it
4.2 HOW TO SEND INVOICES AND OTHER ACCOUNTING DOCUMENTS
Invoices and other accounting documents (e.g. credit notes) must be addressed to the Laminazione Sottile Group company from which the relevant purchase order was issued. The documents must be sent by email exclusively to the billing addresses specified in the orders. Only the documents proving the supply (such as Transport Document ) can be attached to the accounting documents (e.g. invoice or credit note). All documents and related attachments must be received in PDF format and must contain the information required by tax legislation, as well as the references to the purchase order.
4.3 ACQUISITION OF SERVICES (APS)
For Purchase Orders relating to services and/or performances, the APS constitute our authorization to issue payment. The provision of service will be considered concluded only by receiving this document, therefore invoicing is subject to the reception of the relevant APS for the Supplier. It will be the Supplier’s responsibility to request the issuance of the APS from our technical contact person in correspondence with each payment tranche.
5. REGULATIONS FOR THE EXECUTION OF WORKS
All work at our plants must be carried out exclusively after issuing and receiving a regular purchase order. Any emergencies can only be authorised by written communication via email from the designated managers. In the absence of such authorisations or purchase orders, Laminazione Sottile will not recognise any request for payment for the work carried out. We invite all suppliers to strictly comply with this procedure to ensure transparent and efficient management of activities.
6. ACCESS TO THE GROUP PLANTS
Access to the Group factories will be possible only to suppliers who have read the provisions contained in our organizational procedures and who comply with the health and safety regulations in the workplace. Once the purchase order has been received, the Supplier will be responsible for requesting this documentation from the purchasing office and obtaining authorization for the entry of its personnel, at least three days before the start of the activities.
7. SHIPMENTS & COLLECTIONS
Deliveries must be made to our group’s factories on working days from Monday to Friday (excluding Wednesday), except for specific requests in purchase orders. For timetables, contact the relevant office. The reference to our purchase order must appear in all transport documents. For collections paid by the Laminazione Sottile Group, it is required a ready good notice accompanied by the following information:
– Name of the client company, purchase order number and name of the buyer
– Number of packages
– Dimensions
– Weight
– Type of packaging and possible stackability
– Address of your warehouse with opening hours
– Any equipment required for loading vehicles
– Any restrictions on the types of vehicles
8. CODE OF CONDUCT FOR SUPPLIERS
The Code of Conduct for Suppliers represents an extension of our Code of Ethics, intends to share the Group’s values with our partners and define the principles and rules of conduct that they must adopt in managing commercial relationships with the LS Group. We are committed to choosing suppliers who conduct their business in compliance with regulations and standards of ethical conduct, responsibly manage environmental and social impacts, protect their workers’ rights and in turn promote these requests also within their supply chain.
9. SUSTAINABLE PROCUREMENT POLICY
The Sustainable Procurement Policy defines the sustainability principles and standards that the Laminazione Sottile Group must adhere to in order to identify and manage environmental, social, and economic impacts within the supply chain. The Group also requires its suppliers to recognise and adopt these same principles and standards and to ensure compliance. Their integration into corporate strategies increases the value and competitive advantage of all the players involved.